Project Manager (Asset Management)

Position Details

• Job Type: Full-Time
• Vacancy Reason: Temporary
• Temp Contract Length: 12 Months
• Location: 150 Frederick St - Regional Admin Headquarters
• Job Category: Project Management
• Number of Positions: 1
• Department: Asset Management
• Division: Corporate Services
• Hours of Work: 35
• Work Schedule: Mon-Fri, 8:30 AM-4:30 PM, hybrid: 3 days in-office / 2 days remote
• Grade: Management/Management Support Grade 07

About Us

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Works collaboratively with the Manager and business units across the corporation to plan, develop, implement, maintain, and continually improve the corporate asset management program and plan in support of Council’s vision of a world class community. Plans, designs, and manages the continued development of asset management and decision support systems to facilitate funding, operations, and maintenance of infrastructure impacting community growth and development. Builds, implements, and develops business intelligence reporting tools and analytics to support the continued improvement and communication of the asset management program and plan.

Duties/Responsibilities

• Manages the design and implementation of improvements and refinements to continually develop the corporate work management and decision support systems. Works with system vendors for updates and changes. Coordinates and executes issue resolution including liaising with ITS and software vendors. Provides guidance and direction to ensure consistent use.
• Collaborates with business units to develop and implement key performance indicators and business intelligence reporting, dashboards, and analytics to identify emerging issues and trends, track life-cycle costs and other requirements to ensure the protection of asset investments and inform decision making and planning. Monitors and reports on asset management program performance.
• Participates on and leads multi-disciplinary cross-departmental teams to directly support business units in the detailed development and implementation of the asset management program and plan, including budgets, funding plans, reports, special projects, and data requirements.
• Consolidates information and data from various asset management teams and business units. Supports data management for asset management datasets including defining and complying with data quality standards for asset management purposes. Defines current data and change management practices, data life-cycle management, and metadata management. Supports data literacy training. Participates on the asset data stewardship committee.
• Provides oversight to ensure compliance with asset management performance data and metrics governance. Develops and delivers training and training materials for business units on asset management systems, procedures, performance data and metrics, and governance.
• Prepares business intelligence and performance monitoring reporting for key stakeholders.
• Leads asset management office technology projects. Works with project teams to prepare project charters, statements of work, and terms of reference. Develops and manages project scope and work plans.
• Liaises with Finance for the development and continuous improvement of the financial analysis component of the asset management plan and program.
• Provides direction and guidance, assigns priorities, schedules, and work, and monitors progress of consultants and project team members. Develops and manages schedules and budgets.

Additional Duties/Responsibilities

• Provides training and development support on the use of Microsoft Power BI to support the asset management program.
• Collaborates with business units to develop, implement, and review corporate asset management best practices.
• Researches and shares municipal asset management best practices with project teams and stakeholders. Exchanges information with peer organizations.
• Works with the Manager and other divisional resources to develop and implement communications and engagement initiatives to promote the asset management strategy and change management initiatives. Prepares reports for Council and participates in public meetings.
• Performs some duties of the Manager in that incumbent’s absence.
• Performs related duties as required.

Knowledge, Skills, and Abilities

Knowledge and skills are normally acquired through a related degree or diploma (including but not limited to engineering), plus related experience.

Demonstrated experience and knowledge in asset management planning, performance management, life-cycle management, and municipal and public works infrastructure operations and administration within a legislative/regulatory environment.

Demonstrated experience with asset management work management systems and decision support systems.

Knowledge and experience in municipal capital and operating budgeting and long-range planning.

Knowledge of and ability to comply with policies, procedures, asset management program goals and objectives, industry best practices, and legislative requirements.

Knowledge of project management techniques.